The first step for all applicants is to decide on the course you would like to study. After all, you’ll be spending three years or more doing it. UCFB provides detail on each degree programme, taking an in-depth look at entry requirements, modules and career prospects. Make sure to look at each degree page to find out which of our campuses your chosen course is available at.

All applications to full-time undergraduate programmes at UCFB are made through the ucas.com application system using the UCAS codes that can be found here.

Beat the UCAS deadline

When you first apply through UCAS you are generally given up to five choices to use initially and you are free to use these choices however you wish. Some applicants like to apply to one course at a number of different institutions and decide where in the country they may like to live, others have already decided they would like to study at UCFB and apply for a number of different courses with us.

It is important that whatever you choose to do, your decision is well informed and carefully considered. You should make an effort to investigate and research all of the subjects and institutions you are interested in by visiting the campuses and faculties, meeting academics and asking questions about the opportunities and employability that the subjects, courses and institutions can offer. Once you have made your first five choices on UCAS you only have 14 days to change your mind, so it’s important that you do not waste any of your choices.

Apply via UCAS

Applications must always be done through the UCAS website. For 2019 entry a single course application costs £18, and for more than one course application you’ll pay a total of £24.

The UCAS application allows you to upload a list of your current qualifications as well as any you will be sitting prior to enrolment, you can also upload a personal statement and have a reference written for you to support your application. It’s important that you fill in this form in full, leaving no information out and with a full personal statement and appropriate reference. This one form will be sent to every course and institution you apply for and is often the most important first impression that you make with an institution.

UCAS Track and key dates

UCAS set key dates and deadlines throughout the year which applicants and institutions must meet in order to ensure that your application is not left open and in limbo for too long. It’s important that you keep a close eye on UCAS and your emails as sometimes you will have a deadline to respond that could lead to you losing your offers if you miss it.

January 15th – deadline to apply for the majority of undergraduate courses.

February 25th – UCAS Extra opens. Extra is for people who’ve received decisions from all five universities or colleges and weren’t accepted, or those who’ve declined the offers they received.

May 1st – if you received a decision from your chosen institutions by March 31st, you must respond to any offers by today or they’ll be declined.

May 2nd – if you applied by January 15th and still haven’t heard back from all of your chosen institutions, today is the day they’ll make their final decision on your application.

June 6th – if you received all your decisions by May 3rd, you must respond to any offers by today or they’ll be declined.

June 20th – if you received all your decisions by June 7th, you must respond to any offers by today or they’ll be declined.

June 30th – if you send your application to UCAS by 6pm today, they’ll send it to your chosen institutions. Any applications past this date will automatically go into Clearing.

July 4th – last day to apply for UCAS Extra.

July 5th – UCAS Clearing opens. 

July 5th – International Baccalaureate results published.

July 11th – if you applied by June 30th and still haven’t heard back from all of your chosen institutions, today is the day they’ll make their final decision on your application.

July 18th – if you received all your decisions by July 12th, you must respond to any offers by today or they’ll be declined.

August 6th – SQA results published.

August 15th – A Level results day.

August 31st – the deadline remaining offer conditions must be met.

September 20th – final deadline for 2019 applications at 6pm.

Late September – Clearing vacancies removed from UCAS search tool.

October 22nd – the last day for institutions to make their decisions on Clearing applicants.

Clearing

Clearing was traditionally the process used by higher education institutions to fill any spaces they have left on their degree programmes through UCAS. Institutions would list all available courses through UCAS and applicants who had not met their grades at other institutions could seek out an available place elsewhere. However, the process is increasingly used by prospective students as a way of assessing their options at a later stage in the decision-making process, and factoring in any new developments or changes.

The clearing process was incredibly supportive and helpful; any questions I had were answered straight away.

Sarah MakkiBA (Hons) Multimedia Sports Journalism student

More recently however it has become more about making sure that the applicant is on the most suitable course. Whether you are currently holding no offers or just no longer sure about your original firm choice, it’s a great way for you to find a course that suits you the best at an institution that would suit your needs.

Clearing opens in July and runs through to September, although the busiest period is the week following A Level results being released in August, particularly the Thursday when students and schools find out their results. If you already have your exam results by July, you can use clearing to find a place before the process becomes busy in August. UCFB will have dedicated phone lines open all through the year to help you find the right course and advise you on the correct process to apply to us.

Application FAQs
How do I apply for UCFB?

UK and EU students have to apply via UCAS; overseas students can apply either via UCAS or directly using an application form which can be found on the UCFB website.

What is UCAS and how do I register?

UCAS is the online application process to apply to all UK higher education institutions. Go to www.ucas.com to access the apply system; click register/log in to apply to start your application.

Can I send off a second application via UCAS?

No. You can only send off one application to UCAS per cycle. However, if they have used less than the maximum of five higher education institution choices, they can add more choices via UCAS Track, depending on the status of their application.

Can I reapply if I already have a deferred place?

If you are holding a deferred place elsewhere you will need to be released from that institution on UCAS before you can reapply to study with us.

Please get in touch with us as soon as possible so that we can offer you personalised advice on how to go about applying to us.

Can I apply if I already attend a higher education institution?

Yes, although you will have to complete a new application form as a previous application cannot be used. You are advised that you must discuss your application with UCFB before taking any action. Please contact admissions for more information.

Are applicants able to defer their application?

UCFB will allow applicants to defer their entry for one year, as they recognise the value of taking a gap year. However, it’s a good idea to check before applying. When applicants are completing the UCAS application form, they should talk about why they are intending to take a gap year, what they will do and what they hope to gain from it. This will lend support to their application by providing valid reasons for deferring entry.

Do I have to pay for my UCAS application?

For 2019 entry, the application fee is £18 for a single choice, or £24 for more than one choice.

What information do I need before completing the UCAS form?
  • Personal details
  • Course choices and UCAS codes
  • Names of schools/colleges and dates attended
  • Qualifications, results and examining bodies
  • Names and addresses of any employers
Do I have to fill it out all at once?

No. you can log in and out of the UCAS Apply section, amending details each time they do so. There is no time limit for completing the application once started, but the applicant must remain aware of the deadlines. Please note: As soon as you have sent off your application to UCAS, you can no longer amend it.

Can I apply to more than one course for one higher education institution?

Yes. You can apply for multiple courses at each higher education institution.

How do I enter my qualifications?

The UCAS Apply system has a detailed explanation on how to fill out the qualifications section of the form, as well as other advice elsewhere on the site. You should enter your qualifications as they appear on the exam certificates – you should not put in the UK equivalent. Also, you don’t need to send original exam certificates or any other papers to UCAS.

Who should write the reference?

Applicants should make sure the referee is someone who is in an official capacity and knows them quite well, so that they can write about their suitability for an undergraduate degree. This person may be a tutor, employer, supervisor, or someone else who meets the guidelines mentioned above. Applicants should not get a family member, friend, or partner to write the reference. If they do, the whole application will be cancelled by UCAS.

I have applied via UCAS what happens now?

UCAS will process the application and if they need to query anything, they will get in touch with you for more information. The application will then be sent to the relevant higher education institutions for them to consider and you should receive a welcome letter from UCAS.

What is UCAS Extra?

UCAS Extra begins at the end of February and runs until early July. If an applicant has applied for five courses on their UCAS application and didn’t manage to secure any offers, or turned down all of the ones received, they have a second chance to apply for a place.

I’m an international student, how do I apply directly to UCFB?

Please download a direct application form from here.

Contact the international team if you would like to discuss your availability. 

What will I need to apply directly as an international student?
  • UCFB International Application Form
  • Personal Statement
  • Reference
  • Copy of your passport
  • Copies of any previous UK visas
  • Copies of your highest qualification do date
  • Copy of English Language results (if applicable)
When is the final application deadline?

We advise applicants to submit their application to UCAS prior to the ‘Equal consideration’ deadline on 15th January. However we also accept applications during UCAS Extra and Clearing.

If an applicant is unable to send their application in time we advise them to contact our admissions team to check availability.

Attend a UCFB Open Day

At our Open Days you will meet and hear from our hugely experienced academic team, get the chance to speak to our staff and current students and tour the magnificent surroundings which will be your academic home for three years.

UCFB Undergraduate Open Days
Request more information

Simply complete our contact form and one of our dedicated Student Recruitment & Admissions team will get in touch to answer any questions you may have.

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